Guidance & Resources
School Trip Resources for EVCs – Free Downloads & Templates
Everything Your School Needs for a Safer Educational Visit
TripAid provides a full set of free resources to help EVCs and school leaders set up and run TripAid safely and compliantly. Download templates for parental consent, GDPR compliance and data protection, or share our EVC presentation with your senior leadership team.
A ready-to-use parental consent letter template for schools using TripAid. Covers permission for teachers to message and locate students during the trip. Simply add your school details and include it with your standard trip communication.
A DPIA template for your school’s Data Protection Officer, pre-populated for TripAid’s data processing activities. Helps your school demonstrate GDPR compliance before the trip takes place.
A practical guide to setting up TripAid on your phone and getting the most out of the app on the day. Covers location settings, notification setup and key tips for teachers and students.
A ready-made presentation for EVCs to share TripAid with senior leaders, governors or staff. Available as a Google Slides presentation via the link below.
A plain-English summary of the TripAid terms and conditions, suitable for sharing with parents, students or governors who need a clear overview.
The complete TripAid terms and conditions for schools, EVCs and legal review.
TripAid’s GDPR data sharing agreement and controller-to-controller notice, suitable for your school’s GDPR records and DPO review.
TripAid’s full privacy policy covering how personal data is collected, stored and deleted during educational visits.
